Create a Time Tracking Report
- Select Reports
| Time
Tracking from the FootPrints Toolbar.
- Output
Style—Choose
to display the report output to a browser window or to a text file that
can be saved to your local desktop. Use
this format to import FootPrints
data into a spreadsheet or billing program.
- Heading—Define what
is included in the heading at the top of the report output. They do not
apply to the Text File style. Options include:
- Title—This is displayed
at the top of the report.
- Date—The date the
report is run (updates each time the report template is re-run).
- Time—The time the
report is run (updates each time the report template is re-run).
- Project
name—Name
of the Project.
- Logo
graphic—Logo
image displayed in the current Project.
- Formatting—Time
Tracking reports contain built-in data, including Issue
Number, Title,
Time
Spent, Billing
Amount, etc. Additional
fields can also be included. These
fields are displayed one to a line in the order selected. The
History
field is a special field that includes the Issue history in the report.
This provides
an audit trail in reporting. Also select the format for text file output. This only applies to Text File style. Choices are comma-delimited file (.csv), tab delimited (.tsv), or your custom delimited (.txt).
- Users—Select users
and teams whose Time Tracking data goes into the report. Hold down
the CTRL
key to highlight multiple users or teams.
- Date
Range—Restrict
report to a certain date range. If this is left blank, all time-tracking
data for the current Project is included.
- Additional Criteria (optional)—Restrict report
to include Time Tracking for only certain types of Issues. Refer
to
for more information on choosing additional report criteria.
- Sort
Results—Optionally
sort the Issues returned by any field. If
a report is ordered by a field with multiple values, the report is broken
down by each value in either ascending (lowest to highest) or descending
(highest to lowest) order. For
example, if Department
is chosen, Issues are grouped together under each department. Select
the Show
totals for each subgroup checkbox to calculate totals for each
sub-group. In this way, the total time spent and the billing amount
for the HR department are sub-totaled, the statistics for the Finance
department are sub-totaled, and so on. Second
and third sort order options are available. They
sort the data in the report, but the sub-total only applies to the first
sort order field.
- Create
Report—Click
GO to run the report.
- To
save the report as a template, enter a name. Each
time a saved report template is run, it returns the latest matching data.
Saving the report here only saves the report
formatting options and criteria chosen in this form, notthe results of the report. This feature can be used to run the
same report in the future. For
example, you could set the report to be run once a week. Each time
the report is run, it returns the latest data from the current Project.
Saving report output is covered in .
Reports can be restricted based on a user's .
Time Tracking reports may not be available, or some options may not appear,
if your role does not allow access. Please
consult your FootPrints administrator
for more information.
FootPrints' Time Tracking report returns totals
and averages of all time tracking data included in the report and individual
time-tracking information for each Issue on which it reports. In
addition to returning specific data for billing purposes, the Time Tracking
report can return averages and totals for a specific internal user, customer,
status or priority type, etc.
Average times on Time Tracking reports are in decimal hours,
not hours and minutes. For
example, an average of "1.25" means 1 hour and 15 minutes.
In addition, if time tracking comments are enabled in
this Project, they are automatically included in the Time Tracking report.
.
Time Tracking reports may not be available, or some options may not appear,
if your role does not allow access. Please
consult your FootPrints administrator
for more information.