You are here: Chapter 7: Configuration and Administration > Project Administration > Fields > Project Field Maintenance > Drop-Down and Multi-Select Fields

Drop-Down and Multi-Select Fields

A drop-down field offers the user a list of choices from which to select.  A multi-select field allows the user to select multiple choices from a dialog box.  An unlimited number of choices can be defined per drop-down or multi-select field.  After adding one of these fields, a pop-up window appears where the choices and options for the field are defined.

To define choices:

  1. Add choices—Type the first choice to appear in the field under Actions and click the Add () button.  The choice is displayed in the Choices field.  Continue to add as many choices (up to 1000) as desired.
  2. Re-order choices (optional)—To reorder the choices, highlight a choice and click the up or down arrow to move it through the list.
  3. Resort Ascending—Automatically re-orders the values in the list alphabetically from A to Z. Values with an integer as the first character are sorted before those beginning with a letter in the order 0-9.
  4. Resort Descending—Automatically re-orders the values in list alphabetically from Z to A and 9-0.
  5. Reuse Choice List—Select this option to reuse the choices from another drop-down field, either in this Project or another Project.  This selection copies the choices but there is no link between the fields.
  6. Import Choice List—If you have many choices, you may want to create a text file outside of FootPrints (for example, in Notepad or Excel) and import them here. The file should contain one choice on each line. For example:

Hardware

Software

Network

Printer

etc.

Browse for the file in the pop-up that appears and click Open. After you click GO, the choices are displayed in the dialog box.

  1. Remove—To delete a choice from the list, highlight it and click Remove.
  2. Reset—To delete all choices and start over, click Reset.
  3. Default Choice—Optionally select a default for the field.  This is the choice that is pre-selected when a user creates a new Issue. It is only available for drop-down fields.
  4. After all choices are added, click GO. The values are saved.

The field is not added to the Project until you enter you password and click SAVE on the Field Maintenance page.

The choices can be changed later by editing the field and selecting Edit Field Choices.